Job Opportunity

·        Be familiar with and able to convey key messages and elements of the ALIVE project across the 3 main outcomes and main issues being addressed.

·        Organize ALiVE Tanzania program events including workshops, seminars, and other events.

·        Support Program Manager to facilitate meetings and workshops with partners and stakeholders.

·        Conduct monitoring visits and follow-ups with partners and stakeholders to track the progress of program activities.

·        Draft field reports and minutes soon after events and meetings

·        Liaise with ALiVE partners and stakeholders in the country to ensure smooth communication and coordination of ALIVE Tanzania implementation.

·        Support Program Officers in implementing day-to-day ALiVE activities.

B.     SUPPORTING ALIVE PROGRAM ADMINISTRATION

·        Organize and set up all the ALiVE Tanzania meetings and manage the Zoom accounts.

·        Support management of the Co-PI Assessment shift scheduling and minute-taking

·        Coordinate, in partnership with admin staff in the organization, all logistics of the ALiVE Tanzania events including but not limited to;

o   Traveling arrangements

o   Venue procurement and set up.

o   Communicating with participants and invitees

o   Coordinating and Managing suppliers and service providers (including media)

o   Collecting, scanning, and storing all the receipts for payments.

o   Timely retirement of all the funds as soon as the events ends.

·        Support Program manager management of the ALIVE Tanzania budget including tracking spending and ensuring funds are well managed.

·        Support Program Manager for collecting all evidence to produce financial and narrative reports.

C.     COMMUNICATION AND DATA

·        Correspond with program partners as needed/requested.

·        Support good documentation and maintenance of records of ALiVE Tanzania activities including minutes, reports, etc., and ensure online updating of such.

·        Support the collation and maintenance of ALiVE TZ data.

·        Support the Communication officer to create content for the ALiVE social media pages.

·        Utilize emails and WhatsApp groups to ensure smooth communication and regular updating of the ALiVE Tanzania secretariat and other relevant stakeholder groups.

D.     OTHER

·        Attend, and fully participate in country and relevant regional staff meetings and retreats as required.

·        Write monthly and annual activity reports and use these as the basis for monthly and annual engagements/appraisals with a supervisor.

·        Perform such other duties as may be required from time to time.

·        Bachelor’s degree in education, Finance, Social Science, or any other relevant field.

·        Previous relevant work experience is required.

·        At least 1 year of leading program administrative activities in a development program setting.

·        Experience in working with a program as big as ALiVE

·        Strong administrative skills, organizational skills, and attention to detail.

·        Proficient with computer technology and Microsoft Office applications

·        Ability to plan and organize program activities and events.

·        Knowledge of working in donor-funded projects is desirable.

·        Must have good communication skills including a good command of English and Swahili (speaking, writing)

·        Strong analytical skills are highly preferred.

▪       Strong ownership and Accountability.

▪       Works with a sense of urgency in tackling problems and challenges.

▪       Result-orientation as an individual and team.

▪       Ability and willingness to learn and master new content areas.

▪       Possesses humility, respect, and care for others.